The 12 Best Real Estate Prospecting Letter Templates for 2023
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Even in the age of TikTok, real estate prospecting letters are still one of the best ways to generate leads.
There are two main reasons why prospecting letters work so well in 2023. First, demographics. The median age of homesellers in 2022 was 60 years old. Data show this age group is the most likely to respond to traditional mail and the least likely to use social media regularly. The second reason is the lack of competition. Chances are the other agents in your office are hunched over their laptops trying to master Facebook advertising instead of writing letters. That gives you an edge.
To help get you started writing your own letters, coach Sean Moudry and I are giving you 24 of our best real estate prospecting letter templates from The Close Pro for free. Read on to sample a dozen of those letters that might work for you, or just download all the letters as a PDF below.
Expired Listing Prospecting Letters
1. Older Expired Listing Letter
Contrary to what many agents think, older expired listings can be a better source of seller leads than recently expired listings. That’s the case for one simple reason: The other listing agents in your farm area are ignoring them. Instead of getting 10 cold calls and five flyers a week, chances are they aren’t getting any. Here is a prospecting letter you can use to get their attention and schedule a call:
Dear [first name],
Timing the real estate market to sell your home quickly and for the best price can sometimes be more art than science. The market doesn’t care when we want to sell or for how much, which is why so many gorgeous and well-located homes like yours end up unsold. This is why the system I use to sell homes doesn’t rely on timing the market. Let me explain:
Since we can’t control the market, we control the strategies we use to price and promote your home so we get you the best value—regardless of what the market is doing. If you want to sell today, my system can maximize your return.
- My pricing strategy—the science—comes from [years] of selling homes in [farm area].
- My marketing strategy—the art—leverages cutting-edge digital marketing to drive 5x the number of leads to your property. The math is simple: More leads = a faster sale for more money.
If you’re interested in learning more about my unique strategy to sell your home or just want to chat about the market, please text me at the number below or visit my website.
Sincerely,
[your name]
[your cell phone number]
[your website]
Once you get a response, use my expired listing scripts and objection handlers below to seal the deal.
Related Article
24 Best Expired Listing Scripts & Objection Handlers
2. Recently Expired Listing Letter
Recently expired listings can also be an excellent source of leads. After all, you know they wanted to sell, and unlike older expireds, chances are better than average that some of them actually still need to sell.
Like older expireds, price is usually the main reason their homes didn’t sell. The owners might not have listened to their listing agent when they recommended a lower price, or—even better for you—maybe their listing agent wasn’t confident enough to ask them to lower the price in the first place!
The trick to writing a letter that persuades these owners to relist their home is simple. Empathize with their problem and offer a novel solution to fix it. In this letter, we shift the blame from the seller or agent to the buyer’s lack of imagination and offer a simple, tech-savvy solution:
Dear [first name]:
As a Realtor of [number of years] in the [your farm area] community, I was surprised to see that your home did not sell. It has [a unique feature of the home] and [a desirable feature of the home] that many [your farm area] buyers who call our office are looking for. In fact, I sold [local comp you sold] to a couple relocating from [city] recently for well above asking. They were in love with the neighborhood, and after my presentation, they fell in love with the home too.
So why did this home sell over asking while yours didn’t? Simple. Most buyers have a hard time imagining themselves living in any new home. Sometimes we need to nudge them along by showing them exactly what a home could look like once renovated.
This is actually a lot easier and more affordable than it sounds. Using state-of-the-art virtual staging tools, my team creates realistic renderings of what your home would look like renovated and decorated to house hunters’ tastes. When buyers see the renderings, their faces light up and they start to see the actual potential in your home.
I would love 10 minutes of your time to show you some of the creative virtual staging and renderings I’ve used to sell other homes in your neighborhood to see if they might work to sell your home for over asking too.
Text me at the number below to set up a time for a quick, no-pressure Zoom call. I think you’ll be pleasantly surprised with the results.
Sincerely,
[your name]
[your cell phone number]
[your website]
FSBO Prospecting Letters
Homeowners who put their properties up for sale without the help of a listing agent are a common target for lead generation. The two letters below do a great job of zeroing in on common FSBO objections.
3. FSBO Marketing Secrets Letter
There is a simple two-step formula to writing effective FSBO prospecting letters. First, boost their ego a bit by acknowledging something they’re doing right selling their own home, then introduce doubt about them actually getting the best price with the least amount of stress on their own. This is a classic sales letter technique and works wonders on stubborn FSBOs who think they can do it all. Try it!
Dear [first name],
Right now, you are probably wondering why I took the time to write you a letter instead of sending an email or (heaven forbid) cold calling you at dinnertime like other agents do. The answer is simple. I know that the secret to great marketing is making a personal connection. I also know that calling you at dinnertime or pestering you with endless emails is the wrong way to try to make that connection.
When it comes to selling a home in this market, connecting with potential buyers is more important than ever. If you don’t, you’re leaving money on the table. The problem? Making a personal connection through marketing is harder than it sounds. It takes skills that only come from years of trial and error.
If you have five minutes this week, I would love to get your feedback on my custom marketing plan for your home. From my experience, this strategy helps make that personal connection with buyers and gets your home sold faster and for more money.
You can download the plan for free on my website: [your website url]/[theiraddress.pdf] or send me a text on my cell below.
Sincerely,
[your name]
[your cell phone number]
[your website]
Related Article
Sean’s Ultimate Real Estate Listing Marketing Plan (PDF Checklist)
Pro Tip: Follow Up With a Handwritten Card (Even if You Have a Doctor’s Handwriting)
Did you know that a study in the Journal of Consumer Research found that people form stronger emotional connections with products that use handwritten typefaces? It sounds weird, but it makes sense when you think about it: People want to connect with other people, not companies.
So if you want your prospecting to stand out, get read, and actually make your phone ring, putting pen to paper is the way to go. In 2023, Addressable makes that easy. The company uses advanced robotics to write unforgettable handwritten cards so you can get more listing appointments no matter how terrible your handwriting is.
Check Out Addressable Today
4. FSBO Free Advice Letter
Offering free, actionable, hard-won advice on how to market their homes is another great way to persuade a FSBO that you are there to help, not sell. Here’s a good example:
Dear [first name],
I wanted to congratulate you on the success you’ve had so far listing your home on your own. Marketing homes is not easy, and I love how you [something they’re doing right with their listing, such as persuasive copy or nice pictures]. That’s something that some agents skimp on, so kudos for doing a great job with it.
That said, I think your [something they are doing poorly] can use some work, and I wanted to offer some quick and free advice on how to make it better.
First, you need to [actionable way to improve], which you can do by [specific way to do it]. If you decide to take my advice, I would love to know how it works out.
Of course, as you may be discovering, selling homes is a lot of work, and the trial and error involved can mean a slower sale, or even selling for a lower price. I can help you save time and money on that trial and error, and since I have [years] of experience selling homes in [your farm area], I’m confident that the price of my commission will be covered by the higher price I can get for your home.
If you’d like to talk more about how I can sell your home faster and for a better price, please text me on my cell below.
Sincerely,
[your name]
[your cell phone number]
[your website]
Related Article
The 9 Best FSBO Scripts (+ Why They Work)
FRBO Prospecting Letters
Similar to FSBOs, owners who rent their properties out might actually be better off selling them. These two letters shift the owner-seller approach to meet these local entrepreneurs where they’re at.
5. FRBO Market Research Prospecting Letter
If you’re trying to get listings from rental property owners, you need to get straight to the point and talk like an investor. That means one thing and one thing only: Tell them right away that you can get them a better return on their investment than they are getting now.
Dear [landlord’s name],
I just came across your rental listing at [address of FRBO] and wanted to let you know that you could very easily double or triple your investment tomorrow by putting your property on the market.
Even in this market, my research shows that [type of property] homes like yours have gone up more than [percentage] in the last five years. However, trends are indicating a slowdown on the horizon due to new development and new regulations that may kill investment values.
If you have a few minutes for a coffee sometime this week, I’d love to show you my research in detail. You might be surprised at what your [type of property] is worth in today’s market. Or if you prefer, I can send you a free PDF with my analysis if you text me at my cell phone number below.
Best regards,
[your name]
[your cell phone number]
[your website]
6. FRBO Listing Pitch Prospecting Letter
If you already work with investors who are interested in purchasing a home that’s currently being rented by its owner, you have a great advantage that’s worth pointing out in your FRBO letter.
Dear [landlord’s name],
I was showing properties to an investor I work with and [s/he] is very eager to purchase a property in [FRBO location]. I know you own [property address] and I wanted to see if you might be interested in selling it or any other properties in your portfolio.
I know we are in a tricky market right now, but there are still some exciting deals to be had. And if you’re thinking of buying and have five minutes to chat, I would love to hop on a call to tell you about a few properties in the area. One is [a rare multifamily rental deal that is for sale near the FRBO].
Please send me a text or give me a call to discuss. If you prefer to meet in person, my office is in [neighborhood] and I frequently work out of [local coffee shop]. I would be happy to buy you a coffee and chat about the market.
Sincerely,
[your name]
[your cell phone number]
[your website]
Related Article
Real Estate Farming: How to Become the Go-to Agent in Your Neighborhood
Sphere Prospecting Letters
Expanding your sphere of influence is another great way to generate leads. Here are two different groups to target, depending upon where you are in your career.
7. New Agent Sphere Prospecting Letter
Announcing your new career as a real estate agent to friends and family on Facebook is a great way to build your sphere of influence. The problem is that your post is too easy to ignore. A heartfelt letter isn’t. Most people in your sphere will be impressed that you actually took the time and effort to send one. That alone makes it worth it.
Sean’s sphere letter below is a great example of what you want to write. Hit your strengths as a new agent, and remind them they have you as an insider in the real estate industry.
Dear [name],
If you’re anything like me, chances are you’re only reading this letter out of sheer curiosity. After all, why would someone go through the trouble of writing a letter in 2023? What could possibly be so important that Facebook, Instagram, email, texting, and LinkedIn just aren’t good enough? Why did I go the extra mile here?
Simple. I think that big changes lead to big opportunities. Let’s start with the changes: Last month, after [years] in [previous industry], I proudly joined [your brokerage or team], one of the most respected and talented [brokerages or teams] in [your farm area].
Now for the opportunities. Here are some of the potential benefits of having a personal real estate insider in [your farm area] that you might not have thought of:
- Integrity: I will answer any real estate questions you have with full transparency and honesty.
- Access: I can hunt down information on any property you’re curious about, anytime you need it.
- Accountability: Since we are personally connected, I have a financial and social obligation to work harder for you than any other agent in [your farm area]. But I don’t want you to hire me just because we are personally connected. I plan to earn your business.
If you have a few minutes this week, I would love to buy you a cup of coffee at [local coffee shop] to talk about the market and how I can help you achieve your real estate goals this quarter, this year, and for many years to come.
Sincerely,
[your name]
[your cell phone number]
[your website]
8. Local Business Prospecting Letter
Getting to know entrepreneurs in your community serves many purposes: They might come to you with their real estate needs, but also they have the potential to become an important affiliate partner and refer you to their customers.
Hey [business owner’s name],
I just wanted to let you know that my team and I are thoroughly impressed with the way your company has grown and become such an important fixture in [your community]. Building a brand that people actually care about isn’t easy, and [your farm area] wouldn’t be as fun without [their business name].
That’s why I’m reaching out today. My brand, [link to your website], has been working on creating engaging experiences for prospective homeowners at open houses. I am averaging [approximate number of attendees] people per open house. All of them are interested in buying a home in [your farm], and a warm welcome with your [their product or service] would be an excellent way to introduce them to the community.
We think adding your services would be an excellent way to welcome our open house guests as well as give you an opportunity to show off your
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What day this week works for a quick call—or better yet, a meeting over coffee at [local coffee house]?
Best regards,
[your name]
[your title]
[your cell phone number]
[your social media and website links]
Related Article
13 Clever Real Estate Prospecting Ideas to Boost Your GCI
Divorce, Probate & Preforeclosure Prospecting Letters
Homeowners who are working through divorce, bankruptcy, or probate often need to buy or sell a home. If you have thick skin and specialize in quick, painless transactions, these clients can be a great source of new business.
9. Experienced Agent Divorce Prospecting Letter
Since transactions after a divorce are often stressful, you need to be on top of your game to work divorce leads. This is why we generally recommend newer agents avoid them entirely until they get a few years of experience under their belts. If you’re an experienced agent ready for a potentially rocky deal, here is a letter you can use to get divorce leads.
Dear [name],
Let’s face it. Buying or selling a home in [your local market] is hard. Add in the stress and confusion of a divorce, and it becomes 10 times harder. Hire a real estate agent who has never worked with clients who are getting divorced before, and it becomes 20 times harder. The good news is that it doesn’t have to be.
Throughout my [years in the industry] working as an agent in [your farm area], I have helped many clients smoothly navigate the tricky process of buying or selling a home after a divorce. Many of them have said that after their families, friends, and attorneys, they valued my help most of all. I’ve included [number] testimonials from former clients at the end of this letter.
My [years in real estate] years of experience can help de-stress buying or selling after a divorce. Here are a few things I’ve learned over the years to help close real estate transactions after a divorce with as little stress as possible:
- Experience matters: New agents are often so hungry to close a deal that they fail to guide you through the process smoothly. They usually end up adding stress when they should be helping to reduce it. With [number of years] years in real estate, I have the experience you need.
- Integrity matters: Since you likely need to buy or sell quickly, many agents will rush you through the process—again, adding stress when they should be helping to reduce it.
- Skills and empathy matter: While many agents just offer empathy, I offer something far more valuable: the marketing, sales, and negotiation skills to de-stress your transaction as much as humanly possible.
If you would like to talk over your options for buying and selling real estate or just need some quick advice, you can text me 24/7 at [your cell phone number].
Sincerely,
[your name and title]
[your cell phone number]
[your website]
[testimonial from former divorce clients]
Related Article
How to Work with Real Estate Divorce Leads the Right Way
10. Probate Prospecting Letter
Like divorce transactions, probate listings come with so much stress and red tape that we generally don’t recommend them for new agents. While it’s true that probate listings tend to sell quickly, dealing with grieving families and lawyers takes patience and a few years of experience. If you’ve done your homework and feel ready to take on the challenge, here is a letter that offers empathy and shows off your skills as an agent.
[DATE]
Dear Mr./Mrs./Ms. [last name],
I am writing to you to offer my condolences for your recent loss. I did not know [decedent’s name] personally, but having been through this myself, I know how surreal and stressful it can be to navigate the labyrinth of lawyers, paperwork, and red tape that comes along with the grieving process.
I know it’s a small consolation, but I would like to help you alleviate some or all of that stress so you can focus on remembering [decedent’s name]. I have been an active Realtor in [your farm area] for [years of experience] years and as you can see from the testimonials attached to this letter, I have extensive experience selling homes quickly, and without the stress of hard-sell negotiating with deal-hungry investors, or endless open houses that most Realtors use to find clients for themselves rather than to sell your home.
My promise to you is that I will never waste your time, and will only act in your best interests–always. If you would like to talk about next steps, please don’t hesitate to send me a text or call me on my cell below.
Sincerely,
[your name and title]
[your cell phone number]
[your website]
[testimonial from former probate clients]
11. Preforeclosure Home Prospecting Letter
Preforeclosure letters are not easy to write, but in a recessionary economy, your letter and your services just might help someone out of a tricky financial situation when they most need it. The key is to empathize with their situation and remain optimistic and realistic. People who are about to lose their homes are highly wary of scams and empty promises—and for good reason. Here is an sample letter you can use:
Dear [first name],
I know you’re probably tired of getting letters in the mail about your home, but I am writing you to offer you something most are not: hope. I won’t insult you and pretend this situation is easy, or that I have the perfect solution to save your home. Instead, I am offering two simple things: empathy and options.
- Empathy: I know this might not sound sincere from someone you don’t know yet, but I have helped many people in your exact situation get through this process with the least amount of stress possible. I will be your advocate, legally and as a person with sensitivity and experience.
- Options: There are many ways to get through this process quickly and as painlessly as possible. A short sale—which will allow you to avoid foreclosure and rebuild your credit faster—is an option that many of my former clients chose as the best solution. I have extensive experience with the short-sale process and can be a staunch advocate for your best interests. But I’m happy to walk you through other choices if you’re interested.
If you have five minutes and an open mind, please call me or send me a text at my cell number below to chat. I know it might not seem like it now, but this too shall pass. Hopefully I can make it easier for you.
Sincerely,
[your name and title]
[your cell phone number]
[your website]
Buyer Prospecting Letters
Your listings also offer the perfect excuse to reach out to potential clients. In addition to circle prospecting opportunities, don’t forget to consider letters to your list of open-house attendees.
12. Open House Follow-up Prospecting Letter
If you want to make a more personal connection with your open house guests, a quick letter—or better yet, a handwritten card—will have an excellent return on investment. Just remember to keep it light, short, and friendly. Here is an example you can use for inspiration:
Dear [first name],
I just wanted to send you a quick note to personally thank you for coming to my open house at [open house address]. It is always a pleasure to meet new people in [your farm area]. I am passionate about serving [your farm area] and I genuinely think that even small connections at events like my open house can build stronger communities. Chocolate chip cookies certainly help!
If you ever need advice about this crazy real estate market or just want to grab a coffee sometime, please don’t hesitate to call or text me at my cell number below.
Best wishes,
[your name and title]
[your cell phone number]
[your website]
Over to You
Have an amazing real estate prospecting letter that converts well for you? Want us to write you a letter for specific leads? Let us know in the comments.
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